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Procurement Policy Of CGMSC
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| CGMSC
is a dedicated agency for procurement and deals with sensitive items for health
care need of the state where quality and timely availability of items are of
paramount importance. With implementation of free drug policy in state the
inherit urgency has been also increased. Hence to address the risk factors in
public procurement (Complex process, Time limits, Advt. cost, Poor participation
etc.) & eases the process by relaxing financial limits, Tendering process, Advt.
protocol etc. An independent purchase policy will empower corporation for timely
procurement, alternative sourcing of essential commodities & enhance quality
assurance mechanism. |
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The method of procurement shall be decided based on the following considerations: |
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a) Nature of the goods/works/services. |
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b) Estimated value of the procurement |
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b) Estimated value of the procurement |
| c) Requirement of standardized spares or services, in case of equipment. |
| d) Urgency of the item to be procured |
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| Invitation Of Tenders : |
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Tenders will be invited after adequate publicity through State and national level news papers
as well as on department website. CGMSC follows e-procurement process for
tendering. Bids are invitated through online portal and after closing of tender,
1st pre-qualification bid will be evaluated on the basis of evaluation criteria
which is defined in tender document. List of eligible bidders are displayed in
website,after this technical bid will be evaluated on the basis of
evaluation
criteria mentioned in tender document.Subsequently, price bids of all technically qualified bidders will be opened. |
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| Inspection of Drug Manufacturing Company:
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| Quality of drugs should be given highest priority.As a part of tender evaluation MD, CGMSC may depute a team including official from state FDA along with CGMSC official or any senior CGMSC official to inspect manufacturing units with a defined protocol. Manufacturing facility, which is not up-to the benchmark standard, may be rejected. Once rejected the facility will be declared in-eligible for participation in tender up-to two subsequent years. |
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| Demonstration of Medical Equipments:
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| Before finalization of vendors/suppliers for medical equipment demonstration the quoted/offered models may be taken. Decision to call for demonstration will be taken by MD, CGMSC depending up-on nature of equipment.A team of experts deputed by indenter/ constituted by appropriate authority of the state along with biomedical engineers of CGMSC will evaluate the equipment. The demonstrations can also be taken at bidder’s site depending up-on nature of equipment.
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| Finalization of vendor:
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| Tenders/vendors can be finalized irrespective of no. of bids obtained however sufficient proof for price justification should be established in case of single bid/offer.
Price of drugs depends upon various factors such as estimated requirement, distance between manufacturing sites and delivery locations, payment terms, source of procurement (QA) etc. |
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| Award criteria: |
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| Contract will be awarded to the qualified Bidder whose bid has been determined to be substantially responsive and has been determined to be the lowest evaluated bid, subject to the bidder agrees to all terms and condition of the tender. In case of non- acceptance of agreement the Purchaser will proceed to the next-lowest evaluated Bidder. This contract will be called Principal Contract.
MD,CGMSC will have the rights to call other eligible firms, those are willing to match L-1 Rates. If such firms are found, then the order quantity may be dispersed in ratio of 60% for L-1 & 40% for those who match L-1 Bidder (i.e. nearest to L-1 Bidder).
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| Rate contract : |
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| The tenders floated by CGMSC will also be ‘Rate Contract’. The rates quoted by the bidder shall remain valid for one year from the date of signing of contract
and the purchaser will have the option to extend the period of price firmness for a further period of up to six months, during which CGMSC or any of the user Institutions under the Government of Chhattisgarh, may place order for the supply of same item procured under this tender. Being Rate contract tenders, there will be no limit to procurement or repeat orders. |